The practice manager holds a huge role in the practice that includes checking patients in, greeting them, and various other tasks. Your main purpose is to be managing. Such as maintaining standard operating procedures, hiring, training, maintaining staff, and maintaining equipment while also ordering supplies.


  • High school diploma or GED; college degree preferred.
  • Minimum of 1 year of experience directly related to the duties and responsibilities specified.
  • Knowledge of planning and scheduling techniques.
  • Records maintenance experience needed.
  • Knowledge of guest check in procedures and documentation.
  • Knowledge of medical terminology.
  • Experience in managing/being a team leader.
  • Ability to create good customer satisfaction
  • Ability to be task oriented and due date driven.
  • Ability to interact and communicate with people, often in stressful situations.
  • Strong data entry and typing skills.
  • Competent with technology: MS Word & Excel, Google Drive, iPad usage, and GMAIL in a Windows environment.
  • Ability to handle multiple tasks at the same time; detailed oriented.
  • Ability to prioritize tasks.
  • Ability to maintain a high level of confidentiality (HIPAA).
  • Excellent oral and written communication skills.
  • Ability to work in a team environment.
  • To form strong boundaries
  • Ability to enforce the policy and procedure and set firm boundaries


Responsibilities include managing the practice all around. These duties include managing staff, training, boundaries with practice members, maintaining equipment in the practice, and creating customer satisfaction.


  • Greets practice members in a professional manner.
  • Creating dr chrono templates
  • Provides day-to-day staff support for the practice, to include preparing documents and reports, providing office services, scheduling and facilitating meetings and travel arrangements.
  • Assists in maintaining the cleanliness and serviceability of the practice and equipment; arranges for maintenance and repair as needed.
  • Charting session encounters
  • Onboarding new practice members
  • Managing other employees such as hiring and training.
  • Ordering any office supplies or things needed.
  • Create a healthy and safe environment for both clients and other employees.
  • Knowing the costs of each session or encounter.
  • Creating a good patient satisfaction rate.
  • Answering questions or concerns from other team members and helping resolve them through training or assistance.
  • Charting videos and tasking
  • Performs miscellaneous job-related duties as assigned.


Physical Conditions

The noise level in the work environment is usually quiet to moderate as the employee works in an office environment, in an individual workstation, using an ipad and computer. Employees are required to work mornings and afternoons as required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job,it is required to use hands and fingers, handle, or feel objects, tools or equipment; walk, stoop, kneel; talk or hear. Must be able to lift and/or move up to 10 pounds and occasionally may move up to 30 pounds. You must be able to handle a needle safely and be able to handle any and all bodily fluids while wearing gloves and putting in sterilized utensils such as vials. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Mental Conditions

Mathematical Skills:

Ability to add, subtract, multiply and divide in all units of measure using whole numbers, fraction, and percent’s, decimals, discounts, and cash counting.

Reasoning Ability:

Ability to understand medical terminology and carry out detailed and objective written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

Ability to gather data, compile information, and prepare reports.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Other Skills and Abilities:

Must be able to remain calm under pressure and communicate effectively when dealing with guests, practice members, staff, equipment problems, or emergency situations.

At Holistic Family Practice, we believe that diversity fuels creativity and innovation. Holistic Family Practice is committed to equal employment opportunities regardless of race, color, genetic information, creed, religion, sex, sexual orientation, gender identity, national origin, age, marital status, non-job related physical or mental disability, or protected veteran status. We support an inclusive practice where employees excel based on personal merit, qualifications, experience, personal development, and job performance.

A 90-day new hire probationary period will be in effect from the initial date of service. Employees are eligible for a six-month performance evaluation. A bonus incentive may apply based on policy.


The following software that is to be used:
  • Monday
  • Slack
  • DrChrono
  • Fortis Pay
  • Review wave


The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.

The employer reserves the right to change or modify the job description as business needs dictate.

Job Category: Clinical
Job Type: Clinical
Job Location: Virginia Beach

Apply for this position

Allowed Type(s): .pdf, .doc, .docx